Challenges

Upon conducting a thorough audit of their existing SAP system, we identified several critical deficiencies:

• Incomplete Project Systems Module: The Project Systems (PS) module was not fully implemented, leading to inefficiencies in project tracking and management.

• Incomplete Sales and Distribution (SD) Module: The SD module was not functioning optimally, impacting order processing and delivery management.

• Missing MIS Reports: The client’s management was not receiving the necessary management information system (MIS) reports, hampering strategic decision-making.

• Integration Gaps: Key features, including GST integration and TDS reporting, were missing or poorly implemented in the Finance (FI) module.

These deficiencies were limiting the client’s ability to fully leverage SAP for project execution, financial management, and operational oversight.

Solution Implementation

Following the audit, Tuaman Engineering awarded us the contract to reconstruct and optimize their SAP system. Our approach focused on enhancing the critical modules and ensuring proper integration across the organization. The key aspects of our solution included:

1. Reconstruction of Project Systems (PS):

• We configured the Work Breakdown Structure (WBS) to align with Tuaman Engineering’s project management needs. This configuration optimized project tracking, budgeting, tendering, and documentation processes.

• The budgeting of projects and RA (Running Account) billing were streamlined, allowing for better financial control and visibility throughout the project lifecycle.

• Integration of inventory tagging and two-project management enabled the company to manage multiple aspects of large projects more efficiently.

2. Enhancement of Sales and Distribution (SD):

We completed the implementation of the SD module, ensuring smoother order processing, efficient sales tracking, and improved distribution management.

3. GST and TDS Integration in FI Module:

We integrated GST (Goods and Services Tax) and TDS (Tax Deducted at Source) reporting in the FI module, ensuring compliance with Indian tax regulations. This integration added immense value to the customer by automating tax-related processes and improving reporting accuracy.

4. MIS Reports and Business Analytics:

We addressed the MIS report deficiencies, ensuring that the client’s management team had access to accurate, timely, and actionable business intelligence. This improved decision-making and gave leadership greater visibility into project performance and financials.

Results & Value Addition

The reconstruction of the SAP system delivered significant improvements across multiple business functions:

• Streamlined Project Management: The enhanced PS module allowed Tuaman Engineering to better manage their projects from inception to completion, improving efficiency and reducing delays.

• Improved Financial Management: GST and TDS integration improved compliance and reporting accuracy, while the FI module provided better visibility into financial performance.

• Better Sales and Distribution: The completed SD module optimized sales operations and distribution, leading to more efficient order fulfillment.

• Enhanced Reporting and Analytics: The customized MIS reports provided real-time data and insights, enabling faster decision-making.

Overall, the reconstruction has led to improved productivity, better financial control, and greater project oversight for Tuaman Engineering.

Ongoing Transformation

The process of SAP optimization and transformation is still ongoing. We are continuously working to fine-tune the system, and we expect the full transformation of Tuaman Engineering’s business operations to be completed within the next few months.

Conclusion

The reconstruction of Tuaman Engineering’s SAP system has significantly enhanced the company’s ability to manage its projects, financials, and distribution processes. Our comprehensive solution, spanning FICO, SD, and PS modules, has delivered substantial value to the client and will continue to drive efficiency and growth for years to come.